From the moment SLSGB begin to organise an event, we start to incur costs. Member’s entry fee is invested into the cost of staging the event; hiring facilities, hiring and buying equipment. In short, organising any event requires a considerable amount of forward planning, risk and expense. Once you pay your entry fee that money is spent and with it SLSGB aims to provide you with a race. In open water competition, adverse weather can create extremes in heat or cold, storms, dangerous surf or swell and associated dangers for competitors. Man-made disasters such as pollution of the water and beach cannot be discounted.

SLSGB shall prepare a contingency plan to ensure the protocols and procedures are in place in the event adverse weather or other conditions threaten to prevent the conduct of part or all of the competition.

The contingency plan shall:
Identify the decision-making authority and protocol for suspension, cancellation, postponement, or relocation of part or all of the competition.
Identify alternative locations where part or all of the competition may be safely conducted within the timeframe set down.
Specify the responsibilities and procedures for communicating decisions and directions concerning suspension, cancellation, postponement or relocation.
Outline the logistical plan for relocating competitors, competition personnel and equipment to an alternate location.
Outline the responsibilities for event set-up and re-scheduling at the alternate location(s).

If an event must be postponed or cancelled for safety reason, including inclement weather, concerted effort will be made to notify those who have pre-registered and have provided a contact phone number or e–mail address. If an event is to be rescheduled, all members will be notified of the new event date (if time scales allow). If an Event cannot be rescheduled or run later in the day there will only be a percentage of entry fees refunded after all running cost have be calculated.